See PurchaseDot at work
Four short walkthroughs of the real app, in the order a school purchase happens: raised, approved, tracked, and the travel claims alongside.
Raise a purchase request in minutes
Staff choose a supplier and a purchase category, and PurchaseDot shows straight away how much is left in that budget. They add the items, attach the supplier’s quote and submit it.
- See what’s left in the department budget before you spend
- Attach supplier quotes to the request
- Submitted straight to the right approvers
A teacher signs in, starts a purchase request to Lab Supplies Ireland for the Science Department, sees that €3,250 remains in that budget, adds the items, uploads a supplier quote and submits the request for approval.
Approve with the budget impact in front of you
Approvers open the request and see exactly what it does to the budget. They read the attached quote, add a message and approve. The department’s budget updates the moment it’s approved.
- Budget impact shown before you decide
- Quotes open right inside the request
- Approvals and messages kept on the record
An approver opens a Science Department purchase request, checks the budget impact, opens the attached supplier quote, adds a message and approves it, then views the Science Department budget with the new spend included.
See what’s waiting for you across the school
The dashboard shows total and approved spend, what still needs approval and every request waiting for your review. Open one, check the line items and VAT, and approve it without leaving the page.
- Total, approved and awaiting-approval spend at a glance
- Purchase requests and travel claims in one review queue
- Line items and VAT checked before you approve
A principal opens a €2,460.62 purchase request for laptops and a monitor from the dashboard, checks the line items and VAT, approves it, and the approved and awaiting-approval totals update.
Travel claims with the mileage worked out
Staff enter their vehicle details and each journey. PurchaseDot calculates the mileage from the engine size and distance, adds any subsistence, and sends the claim for approval.
- Mileage calculated automatically
- Each journey recorded with its route and purpose
- Submitted for approval like any other request
A teacher creates a travel expense claim, enters their vehicle’s engine size, adds a return journey from Athlone to Galway for a science CPD workshop with subsistence, sees the mileage cost calculated automatically, and submits the claim for approval.
See it set up for your school
A 15-minute walkthrough over Teams or Zoom of purchase requests, travel expense claims, approvals and reporting. Then a clear quote for your school.