Do you know what your school has spent this week?

Purchase Order system built specifically for Irish post-primary schools. Avoid overspending, save hours of admin time each week, and stay audit-ready.

PurchaseDot spending summary for a school budget: a gauge of spent against remaining (€456.84 left) and a bar chart of spending by staff member

Schools already using PurchaseDot

Post-primary schools across Ireland use PurchaseDot to cut admin and stay audit-ready.

Cut expense admin time by 60–80%

Based on data from schools using PurchaseDot. Here is one school purchase, done both ways.

Illustration of a cluttered finance desk: a handwritten purchase order, a carbon-copy invoice book, a calculator and stacks of paper receipts — The triplicate book

PurchaseDot review screen showing budget impact: €3,000.00 total budget, €0.00 spent to date, €102.14 for this request and €2,897.86 remaining after approval (3.4% used), with Approve and Deny buttons — With PurchaseDot

The triplicate book: Fill in a three-part docket by hand.
With PurchaseDot: Submit a guided request in minutes, with the right details asked for up front.
The triplicate book: Chase signatures from the budget holder and the principal.
With PurchaseDot: It goes to the right approvers automatically, with the budget impact shown.
The triplicate book: File the carbon copy and hope the receipt turns up.
With PurchaseDot: Every request, receipt and approval is kept in one place for audit.
The triplicate book: Re-key it into a spreadsheet before anyone can see the budget.
With PurchaseDot: See every budget live: spent, remaining and by staff member.

Built around FSSU guidance

PurchaseDot is built specifically for Irish schools and designed around FSSU purchasing and travel expense guidance. Staff are guided through what each claim needs, which helps reduce non-compliant claims without extra admin.

Read our guide to FSSU compliance

For principals: approve with the full picture

See where every budget stands before you sign off, without waiting for a spreadsheet.

Live spending by category, staff member and year

Compare travel and expense costs across staff and categories, year over year.

Budget impact shown before you approve

Every request shows the budget, current spend and what’s left after approval.

Decisions from real data, not estimates

Accurate totals, clear audit trails and up-to-date reports give you confidence when reviewing budgets or preparing returns.

PurchaseDot budget for the Art purchase category, 2026/27: €500.00 budget, €43.16 spent, €456.84 remaining

For accounts staff: no more chasing paper

Requests move through the right approval chain on their own, and you can see exactly where each one is.

Track every request from draft to approval

No more email chasing or walking the corridors for signatures.

Approved suppliers, stored once

Reuse suppliers across the school and cut duplicate data entry.

Records by financial year

View, filter and export past purchases and expenses whenever an audit or return needs them.

PurchaseDot review tracker: the purchase request has been submitted, is now waiting on principal review, and board of management approval is marked as not required for this request

For teachers: a request in minutes, not an evening

Guided purchase requests
A step-by-step form asks for the right information up front, so requests don’t bounce back.
Travel claims with mileage calculated
Mileage is calculated automatically, so nobody has to work it out by hand.
Always know where a request is
Check its status at any time, without asking the office.

Up and running in about two hours

We set PurchaseDot up with you, to match how your school already works.

Book a free demo

Questions schools ask

Does PurchaseDot follow FSSU guidance?

Yes. PurchaseDot is designed to align with FSSU purchasing and travel expense guidance, helping schools follow best practice and keep clear audit trails.

Who is PurchaseDot for?

Irish post-primary schools: principals and deputy principals, school administrators, bursars and accounts staff, and the teachers who raise requests.

Do staff need training?

Very little. Most staff are comfortable after a short walkthrough. Our free help centre covers every task step by step.

Can we see previous years’ purchases and expenses?

Yes. All purchase requests and expenses are stored securely and can be viewed, filtered and exported by financial year.

Is our data secure?

Yes. Your school’s data is hosted in Ireland and is only accessible to authorised users.

How long does setup take?

About two hours. We set up your users, approval flows and categories with you, so you can start without disruption.

See how it would work in your school

A 15-minute walkthrough over Teams or Zoom of purchase requests, travel expense claims, approvals and reporting. Then a clear quote for your school.